Add Non-IT Assets

Non IT Assets   

Non-IT assets are categorized under different product types (e.g., Keyboards, Projectors, Scanners, etc.). You can access these product types via the left navigation pane under Assets > All Assets > Assets > Non-IT Assets.

  

Add Non-IT Asset     

1. Go to Assets, and use the left navigation pane to open the preferred product type list view.
   
2. Click New and choose one of the options:
   
1. Add asset through form: Manually enter details of the asset in the form configured for the product type.
   
2. Generate barcode and add new assets: Add assets by scanning the barcodes or generate barcodes and associate with assets.
   

 

Fields	Explanation	Configuration
Asset  Details
Asset Name *	-	Give the asset a name.
Product *	-	Select an available product from the drop-down. Click the plus icon to create a new product.
Asset Tag	Organization-assigned unique identifier for internal tracking.	Specify the asset tag for the asset.
Org Serial Number	Unique identifier assigned by the manufacturer.	Specify the product serial number.
Vendor	Organization from whom the asset is purchased.	Select an available vendor from the drop-down. Click the plus icon to create a new vendor.
Barcode	1D/2D codes that store asset details.	This field is auto-populated for assets added via barcode/QR code scan.
Description	-	Provide a brief description about the asset.
Asset  State Only asset states with the Requires Ownership checkbox enabled can be assigned to a user or department.
Asset State	Select the state of the asset in the asset management lifecycle. For example, In Use, In Store, etc.	Select an asset state from the drop-down.
User	User to whom you want to assign the asset.	Select a user from the drop-down
Department	Department to whom you want to assign the asset.	Select a relevant department from the drop-down.
Associated to Assets	Asset associated with the new asset.	Select an asset from the drop-down.
Retain user site as asset site.	For assets in use, the field retains the site of the associated asset, user, or department.	Enable this checkbox to retain the user's site as the asset's site.
Site	Site associated with the asset.	Select the required site from the drop-down.
Location	Asset location	Specify the asset location.
Is Loanable	Loan assets to users or technicians for a specific period.	Enable the checkbox and specify the loan start and end dates.
Comment	Reason for the asset state change.	Describe the state change.
Purchase Details
Purchase Cost	The amount paid to acquire the asset.	Specify the purchase cost in the base currency.
Acquisition Date	Date when an asset is officially purchased and added to the organization's inventory. It marks the start of the asset life cycle.	Select the corresponding dates from the calendar.
Expiry Date	Date when an asset is considered obsolete, fully depreciated, or ready for retirement/replacement.
Warranty Expiry Date	End of the manufacturer's warranty period.

 

Fill out the details for any additional fields included in the product type layout, and click Save or Save and Add New to open a new asset form.

To modify asset details, click against an asset on the assets list view.

You can also bulk edit asset details by selecting assets using the checkboxes in the assets list view and clicking Edit on the toolbar.

To delete non-IT assets, select the assets on the assets list view, and click .

You can bulk edit assets of any product types at a time (e.g., scanners and projectors). However, only one-to-one fields can be edited.

Fields with unique enabled will be not be shown in the bulk editing pop-up to avoid duplication issues. 

Mandatory field option will not be applicable in bulk edit.  

You can also bulk edit assets from the global search results .  

Only up to 100 assets can be edited in bulk. 

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