Schedule AD import

Schedule AD import


Role Required: SDAdmin

You can schedule Active Directory import at regular intervals to keep your user repository in sync with the Active Directory. When you schedule an AD import, data from all domains in the application is imported at the specified intervals. Users and user details from all the domains in the application are synced to AssetExplorer in two ways:
  1. Full Sync: Updates complete user information at each schedule.
  2. Delta Sync: Updates differences in data once in 30 minutes.
Delta sync will be auto-initiated when full sync is enabled. Ensure that you perform full sync once in 30 days to keep your user details fully updated. 

To configure an import schedule,
  1. Enable the Configure AD import schedule checkbox.
  2. Enable the Schedule AD import once in every option and specify the import period.
  3. Specify the date and time to begin the schedule.
  4. Click Save.


User details from domains will be imported periodically as per the number of days specified after the start date and time. The differences in the data will be updated once in 30 minutes. You can view the last import time and the next scheduled time in the Import Schedule section.
During delta sync, only user details that failed import will be notified to the SDAdmins via bell notification. 

The criterion for overwriting user accounts in Active Directory user Imports:  

While performing a user import from Active Directory,  

➤ Criteria 1: ObjectGUID - If the ObjectGUID of a user account in AssetExplorer matches with the user account in Active Directory, the record in AssetExplorer will be overwritten.

➤ Criteria 2: Login name and Domain - If the login name and domain of a user account in AssetExplorer matches with the user account in Active Directory, the record in AssetExplorer will be overwritten.

➤ Criteria 3: Email address - If the 'Override based on EmailId' option is enabled in the AssetExplorer Database and if the email address of the user account in AssetExplorer matches with the Active Directory user account, the record in AssetExplorer will be overwritten.

➤ Criteria 4: Login name and domain is '-' (not associated) - If a user account in AssetExplorer contains only a login name with an email address without a domain association and if the login name matches with the Active Directory user account, the record in AssetExplorers will be overwritten.

When a user is imported from AD, the ObjectGUID of the user is used as a unique identifier to update the user details in AssetExplorer. If the 'ObjectGUID' does not match for any user in AssetExplorer,
  1. The 'loginname+domainname' of the user is used as a unique identifier to update the user details in AssetExplorer.
  2. If the 'loginname+domainname' does not match for any user in AssetExplorer, the 'email address' of the user will be used as a unique identifier.
  3. If the email address does not match, then the 'loginname + domain=NULL' ( where loginname is Howard (example) and domain name is NULL) is used as a unique identifier to update user details.
In cases where none of the specified conditions like 'ObjectGUID' , 'loginname+domainname', 'email address','loginname + domain=NULL' are absent in AssetExplorer, a new user will be added.

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