Microsoft 365 Integration

Microsoft 365 (formerly Office 365) integration with AssetExplorer allows technicians to view and manage the subscriptions purchased from Microsoft by the organization.

Benefits of Microsoft 365 integration:

• Sync subscription details from Microsoft 365 to AssetExplorer periodically.

• Map users in AssetExplorer with synced subscriptions based on Microsoft 365 associations.

• Monitor help desk activities along with licenses and services consumed by users from a central console.

• Track services usage visually using graph views.

Prerequisites 

• Ensure you have an optimal network connection.

• Generate the Client ID, Client Secret Value, and Tenant ID from the Microsoft Graph API.
  

Register Application in Microsoft 365

• Create the Client ID and Tenant ID.

  • Sign in to the Azure Portal.

  • Go to App registrations.

  • Click New registration.

  • Enter a name for your app (any reference name).

  • Keep Accounts in this organizational directory only selected.

  • Click Register.

  • From the app overview page, copy the Application (client) ID and Directory (tenant) ID.

Create the Client Secret

• Enter a description and set Expires to Never or the longest duration available. Note: Keep track of the expiry date. You will need to regenerate and update this secret when it expires.

• Click Add, then copy the Client Secret Value immediately. This value is visible only once at creation; store it securely.

• Add API Permissions

• Navigate to API permissions → Add a permission.

• Select Microsoft Graph → Application permissions.

• Search for and select:

  1. User.Read.All

  2. Directory.Read.All

  3. Organization.Read.All
     
     

     

• Click Add permissions, then select Grant admin consent for <app name> .

Understanding Terminologies   

Microsoft 365 Subscription/Package/License - Microsoft applications and other productivity services provided by Microsoft, along with their access constraints.

Microsoft 365 Tenant - An organization, department or any subdivision using Microsoft 365 services. Tenant is the container for entities in an organization like users, domains, or subscriptions.

Microsoft 365 Account - User login used to access Microsoft 365 and utilize the services or applications.

Configure Integration   

• Go to Admin > Apps & Add-ons > Integrations. In the Third Party tab, click Settings on the Microsoft 365 card.
• On the Microsoft 365 configuration page and click New to create a tenant. You can create multiple tenants for various Microsoft accounts.

• Click Save.
  
  

List View Operations 

• Edit Tenant Details - Click Actions icon and select Edit.
• Sync Changes - Click Actions icon and select Sync Now. The latest subscription/license details updated in Microsoft 365 will be updated to AssetExplorer.
• Click View History to track all operations performed on the tenants.